MWR PEO Data Elements |
| Position | Data Element | Length | Data Specification |
| 1-2 | Program Code | 2 | Required. A 2-digit program code indicating the type of data being reported.
02 = MWR |
| 3 | Record Type | 1 | Required. A 1-digit number indicating the reporter is a PEO. Enter "3". |
| 4-5 | Reference State | 2 | Required. The 2-digit State FIPS code indicating the location of the client establishment. (See where PEO pays UI taxes for that client). (See Appendix D for a list of FIPS codes). |
| 6-15 | UI Account Number | 10 | Required. The Unemployment Insurance (UI) account number assigned to the PEO and pertaining to the State listed above. Right justify, zero fill. |
| 16-20 | Reporting Unit Number | 5 | Optional. The number assigned by the State to distinguish between records with the same UI account number. Right justify, zero fill. |
| 21-29 | Employer Identification Number (EIN) | 9 | Required. The 9-digit EIN assigned to the PEO by the Internal Revenue Service (IRS). Numeric, right justified. If EIN is unknown, zero fill. |
| 30-64 | Trade Name | 35 | Required. The name of the client establishment. "Mom's Restaurant" is an example of a trade name of ABC Enterprises. Left justify, blank fill. |
| 65-99 | Street Address | 35 | Required. The physical street address of the client establishment. Abbreviate as necessary in accordance with the U.S. Postal Service’s National Zip Code and Postal Service Directory. Left justify, blank fill. |
| 100-129 | City | 30 | Required. The city of the client establishment. Left justify, blank fill. |
| 130-131 | State | 2 | Required. The standard 2-letter Postal Service State abbreviation for the client establishment. (See Appendix D). |
| 132-136 | Zip Code | 5 | Required. The 5-digit Zip Code used by the Postal Service for the client establishment. |
| 137-140 | Expanded Zip Code | 4 | Optional. The 4-digit expanded Zip Code used by the Postal Service for the client establishment. If not used, blank fill. |
| 141-142 | Delivery Point Barcode | 2 | Optional. The 2-digit delivery point Barcode used by the Postal Service for the establishment. If not used, zero fill. |
| 143-144 | Primary Comment Code | 2 | Not currently Used. Leave blank. |
| 145-146 | Secondary Comment Code | 2 | Not currently Used. Leave blank. |
| 147-148 | Third Comment Code | 2 | Not currently Used. Leave blank. |
| 149-152 | Reference Year | 4 | Required. Enter the four digits of the calendar year covered by the report. |
| 153 | Reference Quarter | 1 | Required. The 1-digit number indicating the reference calendar quarter for the report. The calendar quarters are:
1 = January - March
2 = April - June
3 = July - September
4 = October - December |
| 154-188 | Legal Name | 35 | Optional. The legal or corporate name of the PEO. For example "ABC Enterprises" or "Smith Companies, Inc." Left justify, blank fill. If same as Trade Name, blank fill. |
| 189-223 | Worksite Description | 35 | Required. Enter a meaningful, unique description of the client establishment, such as store number or plant name (e.g., Store 101, Jones River Plant). Left justify, blank fill. |
| 224-229 | Month 1 Employment | 6 | Required. The number of all full- and part-time employees who worked during or received pay(subject to UI wages) for the pay period that includes the 12th of the month. Right-justify, zero fill. |
| 230-235 | Month 2 Employment | 6 | Required. The number of all full- and part-time employees who worked during or received pay (subject to UI wages) for the pay period that includes the 12th of the month. Right-justify, zero fill. |
| 236-241 | Month 3 Employment | 6 | Required. The number of all full- and part-time employees who worked during or received pay(subject to UI wages) for the pay period that includes the 12th of the month. Right-justify, zero fill. |
| 242-251 | Quarterly Wages | 10 | Required. The total amount of wages (both taxable and non-taxable) paid to employees during the entire reference quarter. Must be numeric (no $ signs or commas). Must be right-justified and filled with leading zeros. Round to the nearest dollar (Omit cents). If no wages were paid, zero fill. |
| 252-261 | Client UI Account Number | 10 | Required. The Unemployment Insurance (UI) account number assigned to the client before entering the co-employer relationship with the Professional Employer Organization (PEO). Right justify, zero fill. |
| 262-267 | Client NAICS Code | 6 | Required. The North American Industrial Classification System (NAICS) code assigned to the client. The NAICS code identifies the economic activity of the client. Right justify, zero fill. |
| 268-301 | Client Economic Activity | 34 | Required. The Client Economic Activity describes the principal business(es) in which the client is engaged. Left justify. |
| 302-322 | Worksite Identification Code | 21 | Required. Alpha/numeric indicator that uniquely identifies the business at this physical location. This code should not be duplicated within the State for this location. Left justify, blank fill. |
| 323-331 | Client EIN | 9 | Required. The federal Employer Identification Number (EIN) assigned to the client before entering the co-employer relationship with the Professional Employer Organization (PEO). |
| 332-341 | Client Telephone Number | 10 | Required. The Telephone Number of the Client. |
| 342-343 | Month Became Client | 2 | Required. The first month that the Client entered into contract for the PEO's service. |
| 344-345 | Year Became Client | 2 | Required. The first year that the Client entered into contract for the PEO's service. |
| 346-347 | Client Month of Termination | 2 | Required. The month of termination of the contract for the PEO's service. |
| 348-349 | Client Year of Termination | 2 | Required. The year of the termination of the contract for the PEO's service. |
| 350 | Blank | 1 | For future use. Blank fill. |
United States Department of Labor
